Exhibit Application

Posted August 4th, 2007 by eshu

Purpose:

The Bruggemeyer Memorial Library Board of Trustees' Exhibits Policy is to provide fair and equitable access for all to display items regarding educational, cultural and civic interest to the community.

Provisions:

  1. The Library Board of Trustees of the Bruggemeyer Memorial Library affirms its support of the American Library Association Library Bill of Rights pertaining to exhibits: ALibraries which make exhibit spaces and meeting room available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. The library will endeavor to present a broad spectrum of opinion and a variety of viewpoints. The library does not endorse the beliefs or viewpoints of any topic which may be subject of an exhibit. Exhibit space is provided free of charge.

  2. The Library Board of Trustees acting through the City Librarian will determine what exhibits will be placed in the library, and reserves the right to remove any item from view with appropriate notice to the exhibitor.

  3. The library has available the following for exhibits and displays

    • Bulletin board in the Children's Room (79" x 238 2")
    • Bulletin Board in the International Room (154" x 144")
    • Bulletin Board in the Friends Room (46" x 371" and 77" x 496" and 77" x 124")
    • Three cases in the Friends Room (79" x 121" in three sections of 40 2" each - The two exterior sections have five shelves which can be rearranged or removed. The middle section has plaques on two of the three shelves, but these can be removed)
    • One glass case next to the Security Gates in the Lobby area (30" x 60" with three shelves)
    • One glass case in the Children's Story Hour Room (40" x 60")
    • One glass case in the International Room (4'10" x 4')
    • One book display unit to the south of the sorting shelves

RULES FOR EXHIBITS

  1. Preference is given to any library or City-sponsored exhibit. Beyond that, it is available to whomever books the space first.

  2. Permission to exhibit is granted only through written application. Filing of an application does not grant permission until such permission is granted by the signature of the City Librarian on the application.
  3. At least one month prior to the exhibit, samples of the materials to be exhibited or a detailed description of them must be submitted to Administration. Administration must be notified of all cancellations as early as possible. Administration must be notified as early as possible of any changes in the information included on the submitted application form or the written descriptions of the exhibit. Upon receipt of such changes, the City Librarian will reevaluate the application to determine compliance with the provisions of this policy.
  4. Except for library-sponsored exhibits no prices can be posted on items, and nothing can be sold in the library.
  5. Publicity for the exhibit including posters, flyers or announcements that are to be posted or distributed in the library must be approved by the City Librarian prior to release.
  6. The exhibitor is responsible for shipping and handling, set up and removing the works on exhibit. Exhibit areas must be left in satisfactory condition, and the applicant will be liable for any damage resulting from the use of the exhibit area. The library does not provide staff to serve as attendants during an exhibit nor does the staff monitor exhibit areas at any time. A show must be removed from the library within three working days of the end of the exhibit. There will be a $25 charge if staff have to remove an exhibit.
  7. If a preview reception or other event in connection with the exhibit is to be held, all arrangements for use of library facilities or equipment must be approved in advance by the City Librarian.
  8. The exhibitor releases the Bruggemeyer Memorial Library from any liability in connection with the exhibition including but not limited to any claim resulting from damage or loss to the property of the exhibitor from any cause. The exhibitor must make provisions for adequate protection of his or her exhibits.
  9. Exhibitors who do not follow the above rules and regulations will be denied present and future use of exhibit spaces in the library.
  10. The library reserves the right to disapprove or remove any item from the exhibit if it is determined that the item is a possible safety hazard, is too large or too heavy for the facility, creates a maintenance problem, exceeds acceptable noise levels or is not in compliance with the provisions of this policy or with the mission and goals of the library.
  11. While the library will do its utmost not to interfere with scheduled exhibits, any permit for use of these exhibit areas may be subject to cancellation or suspension if the facilities are needed for library purposes. Every effort will be made to give as much advance notice as possible.
  12. The Library Board of Trustees is the final authority for the implementation of the provisions of this policy and the related administrative procedures. Any requests for exceptions or waivers to these policies and procedures must be written and submitted at least one month in advance to the Library Board of Trustees for its consideration at its regular meeting.

NAME___________________________________________________________

____________________________/__________________________/___________________
STREET                                                   CITY                                               ZIP CODE

BUSINESS PHONE #______________________________

HOME PHONE # _________________________________

Description of Exhibit

Please specify which Exhibit Case(s)

Other (Please specify) _________________________________________________________________

DATES OF THE EXHIBIT (FROM)_____________________ (TO) _____________________

I have read and agree to the preceding rules and regulations.

__________________________________               __________________________________
Signature of Exhibitor                                                       Date

__________________________________              __________________________________
Signature of City Librarian                                                Date

Policy Number: 96-01
Issue Date: August 8, 1996
Revised Date: September 18,2001
Library Board of Trustees Approval